Christmas Fair Terms & Conditions

Guildford Cathedral Christmas Fair

STALLHOLDER TERMS & CONDITIONS

It is understood that in being accepted for a stall at the above event that the Stallholder Booking Terms & Conditions will be adhered to.

Stallholders and Event Organisers: for the purpose of this document ‘Stallholders’ shall be understood to refer to anyone with an exhibition stall or display at the above event. Event Organisers shall be understood to refer to be the delegated individuals of Guildford Cathedral.

All applications must be accompanied by:
1. a copy of your risk assessment
2. a copy of your public/products insurance liability certificate
3. copies of food hygiene certificates/personal licences where appropriate
Description of goods to be exhibited or sold. Only items described on the booking form will be allowed.
Stallholders are reminded that they must comply with all relevant Trading Standards requirements and ensure all items for sale comply with current Health and Safety legislation.
Withdrawal or Cancellation of Space Reserved. Where a Stallholder withdraws from the event or cancels a space reserved, for any reason, all fees paid shall be forfeited and the Event Organisers reserve the right to re-let such space.
Allocation of Space. The allocation of sites and positioning of stall spaces will be entirely at the discretion of the Event Organisers, although every endeavour will be made to meet the Stallholders’ needs
Sub-Letting. The sub-letting of all or part of a stall by a Stallholder is expressly forbidden unless authorised by the Event Organisers in writing prior to the event.
Stalls MUST be confined to the space allocated and paid for.
The erection of stalls can begin on Friday from 08:00. Please note between 09:00-10:00. Morning Services are taking place in The Lady Chapel; we ask you to respect this and keep noise to a minimum during this time. Takedown to be complete by 17:00 on the Saturday. No part of the stall can be dismantled until after 16:00 on the Saturday, once the public have left the building.
Advertising banners. Advertising banners within the space booked and paid for by the Stallholder are permitted but are strictly prohibited elsewhere.
Litter. Stallholders are required to keep their stalls and the area immediately adjoining their stalls clean at all times during the event. Any litter and refuse generated should be placed in suitable receptacles and taken away at the end of the day. At the end of the event the stall must be left in a clean and tidy condition. The Event Organisers reserves the right to charge for clearance of excessive or dangerous litter.
Raffle Tickets. Raffle tickets may only be sold with the prior consent of the Event Organisers.
The Cathedral is a place of worship, and all users of the building and grounds are required to be mindful of its sanctity and treat it with the highest respect and reverence. Please ensure that:
1. inconsiderate and inappropriate behaviour and language are avoided
2. all instructions from the Cathedral staff are acted on immediately and without question.
3. any problems are raised immediately with the Cathedral Events Team
Under no circumstances must anything be attached to, or suspended from, the fabric of the Cathedral building.
Damage: The Event Organisers will not be responsible for any damage, breakage, loss or injury arising from any cause either in transit, erection or during exhibition, howsoever caused.
Accidents. The Event Organisers will not be responsible for any accidents, fatal or otherwise, that may arise from a Stallholder reserving an exhibition area at the event. It is a condition of entry that each Stallholder shall hold the Event Organisers blameless and indemnify them against any legal proceedings arising from such accident. This rule will also apply to any contractor or sub-contractor employed at the event.
Disclaimer of Liability: The Event Organisers will not be responsible for the death, injury, disease or loss caused to any Stallholder or to his or her servant or agent, of whatever nature, regardless of the cause of death, injury, disease or loss arising.
Security. Stallholders/stall holders are responsible for the safe keeping of all goods or items on their stalls. The Event Organisers will not be responsible in any way for the loss or damage to Stallholders property whilst it is on Guildford Cathedral property.
Insurance. It is a condition of entry and booking an exhibition stall that each Stallholder shall hold the necessary Public/Products Liability insurance for a minimum of £2,000,000.
The Event Organisers reserve the right to refuse admission or change the site plan at their discretion.
The Event Organisers also reserve the right to refuse an application for exhibition space.
Health & Safety. It is a legal requirement that every Stallholder should provide a meaningful risk assessment outlining their activities and methods employed to control any hazards and risks. The risk assessment to be submitted with the booking form.
In the event of the death of the Monarch or a senior member of the Royal Family the Cathedral may have to cancel this event as a mark of respect from the day of the death until the day after the funeral. In these circumstances Guildford Cathedral will cancel the booking and refund any fees paid to the Cathedral. This shall be Guildford Cathedral’s only liability.
If Guildford Cathedral is unable to make the venue and other booked facilities available to the Stallholder in accordance with this agreement (including any circumstances where the venue becomes inaccessible, closed {temporarily or otherwise} or the Event is interrupted) for reasons outside of Guildford Cathedral’s reasonable control including, without limitation, any mechanical breakdown, terrorism, explosion, epidemic, natural physical disaster, strike, riot, war failure in the supply of any utilities or telecommunications facilities, fire, Government restriction, weather conditions, flooding or other act of God or any other reason, Guildford Cathedral’s Event Organiser shall notify the Stallholders as soon as reasonably possible. If the parties are able to agree changes to the booking to overcome the difficulty, then the booking will be altered accordingly. If the Stallholders do not wish to accept alterations proposed by Guildford Cathedral, Guildford Cathedral may cancel the booking, giving as much notice as possible, and shall refund any facility fees paid. This shall be Guildford Cathedrals only liability.
These terms are governed by the law of England and Wales and are subject to the exclusive jurisdiction of the courts of England and Wales.
GDPR Disclosure: As Guildford Cathedral is the entity collecting every applicants information, it should be understood that the Cathedral is the data controller of every applicants personal information. In case you have questions, you may reach out to us at the Guildford Cathedral Office, Stag Hill, Guilford, Surrey, GU2 7UP or reach us by phone at 01483 547860 or by email at e [email protected]

What Information Shall Be Processed

The following information may or shall be collected and be used by the Cathedral:

These information shall be shared to third-party software providers who collect, store, and process the information on behalf of the Cathedral. Nonetheless, these information shall not be disclosed to any other entities without your consent and shall solely be processed for the purpose of Cathedral activities.

In any case, the information shall be stored in accordance with the EU GDPR standards and other UK applicable laws for data protection.

Under the EU GDPR, you have the right to request access to, modify or rectify, erase, and restrict the processing of your personal data. You also have the right to revoke the consent you have previously given for processing your information. You may also have the right to file a complaint with the appropriate EU supervisory authority if you believe your right has been breached.
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